How to Select Your Next Time Tracking Solution

Want to take your manufacturing operation to the next level? Be more competitive? Streamline your operation? A new time tracking solution may be what you need! Keep reading to learn about the six things to consider when determining what type of time tracking solution is right for you.

Six Steps to Help You Select Your Next Time Tracking Solution

1. Evaluate your processes and identify your pain points

What issues are slowing you down or disrupting your operation? Do you lack job visibility? Are you still tracking time manually or struggling to keep track of paper time sheets? Want to improve employee performance? Now might be the time to upgrade to a more efficient time tracking solution.

ritetime can solve your pain points for easy time tracking

2. Does your business need a diet?

After evaluating your pain points, you might discover that your business needs a “diet” due to the number of time wasters you found.

man working from home with snacks and cat

Here’s a list of common issues that can create big process inefficiencies and negatively impact your bottom line.

  • Duplicate entry of time clock and job punches, production data, and more.
  • Wasted time looking for lost time sheets or reading messy handwriting.
  • Outdated job standards that negatively influence job costing and your ability to compete.
  • A lack of job or employee visibility without walking around your operation.
  • Delayed reporting due to data lags.
  • Incomplete or incorrect information to make smarter business decisions.
  • Paper processes that reduce efficiency.

Taken collectively, all of the above issues can have a dramatic impact on your long-term business success. Read more about determining if your business needs a diet here.

3. Evaluate software options based on your business needs

Think about your pain points and then consider what key features are most important to you. Determine what type of information you want to track; how quickly you want to get started; and think about your budget for the software and mobile devices. You will also need to decide if you want a plug and play solution or a custom solution designed just for you. Evaluate available options against your key buying criteria and prioritize them based on what is a “must have” versus a “nice-to-have.” Use the list below to jump-start your evaluation process.

  1. What information do you need to track as work happens (e.g., Track Labor, Jobs, production data, etc.)?
  2. Are you required to capture time or production data for compliance requirements, specific government contracts, or pending ISO certification?
  3. Do you need real-time visibility of Jobs and employees for improved performance monitoring on-site or off-site?
  4. Do you want supervisor dashboards and reports that you can easily create yourself?
  5. Is ease of use and ongoing maintenance or support important to you? ​
  6. ​What type of devices do you want to use? Do you need mobile capabilities with device flexibility?
  7. How quickly do you want to implement? ​What resources and team members will be needed to successfully implement the software within your organization to meet your timelines?
  8. Do you need a solution that can be self-administered without an expert?​
  9. How important is real-time integration and system compatibility?
  10. What are your budget considerations? (Think about total cost of ownership including: software, hardware, implementation, and support.)

4. Do you require a standard or custom solution?

Another key step in the evaluation process is to determine what type of system you need—a standard, ready-to-use, plug and play software solution or a custom built solution. The advantage to a standard solution is that it is more cost-effective and easier to implement and maintain. On the other hand, custom solutions can be built to your exact needs, but they take longer to implement and are more costly. Standard solutions will typically meet 80% or more of your needs and can often be configured to match your current processes. Do your research. This decision has long-term implications from a maintenance and compatibility perspective.

5. Determine what you want to track with mobile devices

Mobile devices can make time tracking a breeze on-site or off-site. Think about your operation and what you need to track as work happens. Determine what areas of your operation need to track time spent on jobs or tasks or capture production data such as scrap, good quantity, etc. Do you want to:

  • Use touch screen kiosks or tablets to track timeclock punches, job punches, plus work center and production data using the same devices?
  • Scan barcodes or badges to capture job, task, and break punches?
  • Track time for employees working remotely or off-site at a client location?
  • Screen employees for COVID-19?
  • Capture data for job safety audits?
  • Track indirect time such as training, maintenance, and Job setup?

6. Check the features against your key needs

Finally, evaluate the available options based on your most important needs and criteria. Keep in mind what is truly a need versus a want. Some features may be “nice-to-have,” but will they truly be utilized? Will the software be easy for your operators to use on the shop floor? Make sure to consider how easy it is to update the software and your mobile devices on an ongoing basis.

Another important point to consider is integration. Do you need to integrate or share data with another system to eliminate duplicate data entry? If you require integration to another system such as your payroll or ERP system, what are the costs involved? How will the data be exchanged? Is the data exchanged in real time? Additionally, how easy is it to keep your your stationary and mobile devices updated to maintain system compatibility? All of this has an impact on the total cost of ownership which includes the software, hardware, integration, implementation, training, and support costs, as well as future maintenance costs.

Before you make your final purchase decision, find out if you can try out the software before you buy it. This can be a true test of its functionality as well as evaluate the level of support provided by the software vendor.

By following the six steps above, you can pick the right solution that best fits your operation. Time tracking software can help improve efficiency, reduce waste, increase visibility, and help you keep your job standards up-to-date.

Want to sharpen your competitive edge? Contact us today to learn more about time tracking software.

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riteSOFT helps sponsor CMMA golf event to raise funds for youth robotics programs

riteSOFT recently sponsored and participated in the Central Minnesota Manufacturers Association 8th Annual Charity Golf Event. This event took place at the beautiful Wapicada Golf Club and raised funds to benefit scholarships and youth robotics programs in Central Minnesota.

riteSOFT sponsored Hole 5. The golfers had an opportunity learn about riteTIME—our time tracking software—and play a fun game before getting back to the tournament. Our CEO, Bruce Hagberg, participated in the golf event. It was a great opportunity to meet members of our local community!

riteSOFT CEO Burce Hagberg on the green

We at riteSOFT would like to thank the CMMA, volunteers, sponsors, and golfers for helping make the 8th annual event a great success! We are already looking forward to next year!

riteSOFT CEO honored as 2020 Small Business Person of the Year

riteSOFT CEO, Bruce Hagberg, was recently honored by the St. Cloud Area Chamber of Commerce as the 2020 Small Business Person of the Year on September 9, 2020 during an awards reception held at the new Park Event Center in Waite Park, MN.

riteSOFT CEO Bruce Hagberg accepts award for 2020 Small Business Person of the Year

While 2020 has presented many challenges, our team has continued to grow and thrive. At riteSOFT, we have built a culture that places great value on work-life balance and delivering results—while having fun in the process. We are proud of the products we have created, and are eager to continue to develop smart warehouse management and time tracking solutions designed for use by manufacturers across the globe.

Bruce Hagberg and members of the riteSOFT team

Managing Your Business Diet for the Long Haul

With every diet, you set a goal, determine the steps you’ll take to attain it, and get to work. And, with enough effort and perseverance, you may eventually hit your goal. The same is true for your business. But what is the real measure of success? Is it when you initially ‘hit the goal’? Or, is it figuring out how to maintain the goal for the long haul?

Tips for Managing Your Business Diet for the Long Haul

Use a Schedule

Times may look different in 2020, but people are still as busy as ever. When life gets chaotic, the first thing to fall off track is usually my diet. But when I schedule my workouts and plan meals, I stay on track. This works for my business too. When my team schedules time to work on specific tasks, their projects are more likely to stay on track with a lot less stress.  

Block Time for MITs

Another benefit of scheduling is efficient time management. When your to-do list is a mile long, every second counts. When I schedule blocks of time for my most important tasks (MITs)—especially those that take hours to complete—I stay focused and get more done. Your team can make every second count too—even when time is limited—by using scheduling software.  

Track Your Progress

Do you remember when I talked about using a food diary? While I like to consider myself accountable, maintaining a food diary quickly highlighted the flaws in my diet. Those extra calories really added up. Scheduling and tracking time are similar. You can’t see how much time is being wasted, or what processes are slowing you down, until you take the time to track what is done throughout the day. Use time tracking software with real-time dashboards and scheduling. It can give you the visibility you need to identify issues and make changes that will help you achieve results for the long haul.

Have you started a ‘business diet’ yet? Now’s the time. Start tracking time to identify ways to improve productivity now and for the long haul!

Thinking About Going Paperless?

Now more than ever, we are living in a digital world where access to information is a top priority. If 2020 has taught us anything, we’ve learned that being nimble is critical to achieving long-term business success. Going paperless with a digital warehouse management solution can not only help you adapt as the market changes, but also provide real-time insights from any location and improve your bottom line.

There are four key money saving benefits to going paperless that are often overlooked in the manufacturing world.

1. Reduced Errors

Did you know that, on average, humans make one error per every 300 characters entered? These errors are more easily avoided with a paperless system. We’re all human after all; so when an error does occur, corrections can be made quickly and seamlessly as transactions occur in the warehouse. With paper, errors may not be caught until days, or even weeks later.

2. Less Wasted Time

How much time do you spend entering data manually? And afterwards, can you rely on the accuracy of those numbers at any given moment? Have you ever walked across the warehouse in search of an item, only to find that it is not where it is supposed to be? Before you know it, 30 minutes have been wasted looking for it. Going paperless, not only reduces duplicate data entry, but saves time by helping you to locate items in your warehouse with the ease of a hand-held device.

3. Lower Warehousing Costs

Good warehouse space is important, but expensive. Inaccurate inventory numbers drive the need for larger inventories and increased warehouse space to compensate. Reduce errors and maximize the space you already have by improving your processes and going digital.

4. Higher Satisfaction

Inventory inaccuracies and mispicks create frustration, reduce customer satisfaction, and negatively impact your bottom line. On average, one mispick can cost a warehouse up to $200. That number can add up quickly. Investing in an inventory system that increases accuracy and efficiency will also result in increased satisfaction for all parties involved.

Are you interested in learning more about how going paperless can benefit your warehouse? Watch the webinar below!

How to Tell if Your Business Diet is Working

If you’ve been following along, you know that I recently started a food diary. Working from home was wreaking havoc on my diet. I realized that tracking what I consumed and how I ‘spent’ my calories was the reality check that I needed. The same can be true for your business. Tracking activities can help jump start your business diet, but how do you know if your diet is working?

Check your ‘diary’

Greater Accountability

I have reached for more than one unhealthy snack since I started my food diary. But, keeping track of what I eat keeps me focused on my priorities. The same mindset applies to your business. When you and your team write down how you spend your time, it holds you accountable and keeps you on track.

Greater Accuracy

One of the big benefits of a diary is that it gives you a more accurate reflection of your daily activities. When you track your business activities in real time—instead of relying on job or task estimates after the fact—the data is more accurate. It becomes easy to discover where your ‘wasted calories’ are coming from. Plus, you’re less likely to forget that extra ‘time snack.’ Five extra minutes might not seem like much, but it really adds up over time!

Use Your Data

A big challenge with most ‘diets’ is knowing what works. Are you seeing changes? Do the changes align with your priorities? A simple way to measure progress is to use a dashboard. It helps you see where you can improve team performance and productivity. Plus, the adjustments you make will be based on facts instead of guesswork or out-of-date job standards.

Compare Performance

When I started my food diary, I needed a little bit of extra motivation. So, I teamed up with my neighbor to track our performance together! Use your data-driven dashboards to compare team performance and generate a little friendly competition. This will drive accountability and generate performance improvements.

Stick with it. Watch your dashboard to identify opportunities for improvement and and make adjustments accordingly. You’ll be seeing results in no time.

tips and tricks to trimming up your business diet

riteSOFT is the Small Business of the Year!

Wow! What an honor to be recognized by the St. Cloud Area Chamber of Commerce as the 2020 Small Business of the Year. Here at riteSOFT, we take great pride in our collaborative team approach and have fun along the way. From Monday morning games during our team meetings to taking breaks to fly a kite, we value each other and we value our work.

ritesoft saint cloud minnesota chamber small business of the year

Being a small business allows us to act quickly, implement changes, and see results. We are proud of our products, riteSCAN and riteTIME, and are excited for what lies ahead in the future. Thank you again to the St. Cloud Area Chamber of Commerce for recognizing what we do.

To see the full article recognizing riteSOFT and our CEO Bruce Hagberg, you can head here.

Does your business need a diet?

When I got dressed last week, I learned the truth. Too many trips to the refrigerator for snacks while working from home has made me—and my cat—gain a few pounds. I knew it was time to make some changes in my daily routine. As a small business owner, this made me stop and think. How do you know when your business needs a diet and where the extra “calories” are coming from?

man working from home with snacks and cat

Start a “food” diary

These days, it is easy to eat too much. I started tracking what I eat, the amount of exercise I get, and my weight. This lets me see the overall impact of my routine. The same can be true for your business. People operate differently when they see the bigger picture and the impact of how their time is spent. Have your team start tracking time. Think of it as a food diary. It will help identify where the extra “calories” are coming from.

Skip the paper; use an App

I quickly discovered that I kept losing my food diary. It was never where I needed it, and I kept forgetting what I ate. The same is likely true for your team and paper time sheets. Skip the frustration. Use a simple time tracking App. Your team will never lose it; and better yet, time can be accurately tracked as work happens on or off-site.

Make changes and see the results

My food diary shows that I love chicken wings. I cut back and started spending more time on my bike. I’m starting to see results. Your team’s “food diary” will capture where time is spent, track productivity, and help you pinpoint problem areas to address.

Start a “food diary.” You’ll be seeing results in no time.

Why a Time Tracking Solution is right for your business now

You have probably heard the term time tracking thrown around, but what is it really? When is time tracking needed? Are you hitting roadblocks or struggling to reach that next level of efficiency to compete more effectively? Time tracking software can capture time spent on jobs or project tasks in real time—both on-site and off-site. In today’s new world of increased remote work, this may be exactly what you need. Keep reading to see why a time tracking solution might be right for your business today.

Why a Time Tracking Solution is right for your business now

Keeps employees on track

Is improved efficiency one of your key performance goals for your employees who work on-site or off-site? Employees will be more inclined to remain on task when they are ‘on the clock’ tracking time for a given job or task. Often, a lack of productivity is not due to an employee slacking or taking too many breaks. Rather, it can be that they do not recognize the significance of how much time is spent on a job, or they simply do not know what needs to be done outside of their direct line of sight. Time tracking can allow your employees to take a deeper look into their actual daily output to help them excel in their roles.

You’re struggling to hit that ‘Next Level’

Are you attempting to scale your business to no avail? Often, when you feel stuck, it is a sign that something needs to change. You cannot continue to do the same thing, and expect to yield different results! Improved accuracy and increased insights could be exactly what you need to take your business to the next level.

Your pricing model is built on output

Sometimes, minor discrepancies in pricing and output won’t make or break your business. But often, especially in manufacturing, every minute counts. You need real-time data to compare against your job standards to competitively price your product. Without a clear understanding of how long production actually takes, it can be easy to fall back on outdated ‘job standards’, and result in a loss of revenue. Time tracking can help you quit the guessing game and be confident that your pricing model is right for your business.

Gain instant insight to job status

While it is important to check in on jobs and monitor their status, this often means taking a walk through the shop floor or driving to a job site. With time tracking, you can see the status of any number of jobs from your handheld device or computer. You can compare and monitor progress, determine top performers, and more without needing to physically monitor your employees.

Want to uncover the roadblocks that are holding your business back? Increase visibility and drive efficiency with simple time tracking software. You can click here to begin a 14 day free trial of riteTIME to see if time tracking is right for your business.