In warehouse operations, ensuring that materials are issued correctly for jobs is crucial for maintaining efficiency and inventory accuracy. With riteSCAN Mobile Warehouse for SYSPRO, warehouse operators can seamlessly perform a job issue using a streamlined, user-friendly process. This guide walks through the key steps involved in issuing materials to a job while leveraging the capabilities of riteSCAN. For a visual walkthrough, check out the how-to video here. If you’re looking for a smarter way to manage your warehouse operations, contact us for a demo and see how riteSOFT can help optimize your workflow.
Understanding the Job Issue Process
A job issue is the process of allocating raw materials or components from inventory to a specific production job. This ensures that the necessary materials are available at the right time and place, preventing delays and keeping the manufacturing process on track. Proper job issue management reduces waste, improves efficiency, and ensures real-time inventory updates.
Steps to Manually Perform a Job Issue
To manually issue materials to a Job, the operator locates the Job documentation (e.g., Job Traveler or Work Order) and then verifies the Job Number and list of required items on the Bill of Materials (BOM). Once that is done, the operator goes to the warehouse and locates the items to issue. The operator picks each item and manually verifies the stock code, quantities, and lots or serials (if applicable) of each item to issue and records it all on a paper form. Next, the operator moves the materials to the production area or work center. The operator submits the paperwork to a supervisor for approval or delivers it to a data entry or inventory control clerk to enter the data into the ERP system.
Using a manual process to perform Job Issues can create inventory inaccuracies due to illegible handwriting, transcription errors, and the delay between when the materials are issued and when the data is entered into the ERP system. Data entry lags prevent warehouse and operational staff from having real-time visibility into stock levels and Job progress.
Steps to Perform a Job Issue Using WMS Software
Instead of documenting the Job Issue on paper, an operator can use software such as riteSCAN Mobile Warehouse for SYSPRO that is integrated with the SYSPRO ERP system to perform Job Issues. Using software with barcode scanning to perform Job Issues helps reduce manual data entry to improve inventory accuracy and eliminates data lags to provide real-time inventory and Job visibility.
Step 1: Log in to the WMS
- Open the software on your device (e.g., scanner, tablet, or mobile phone).
- Enter your login credentials to access the system.
- Navigate to the Job Issue module from the main menu.
Step 2: Select the Job
- Use a barcode scanner to scan the job number or manually enter it in the search field.
- Instead of using a paper traveler, the software will retrieve the Job from the ERP system (e.g., SYSPRO ERP) and display the Job details and a list of the required materials to be issued to the Job.
Step 3: Choose the Materials to Issue
- The warehouse operator goes to the warehouse and selects the first item on the list to issue. The operator scans or enters the stock code (component part) to be issued.
Step 4: Specify the Quantity, Bin, & Lot
- Next, the operator scans or enters the Quantity, the Warehouse and Bin location, and Lot (if Lot traceable) of the Stock Item to be issued.
- The WMS software will automatically validate the Stock Code, Quantity, Bin, and Lot against the Bill of Materials to ensure accurate inventory tracking and stock availability.
- Click Post.
- Repeat Step 4 for each of the remaining materials on the Bill of Materials (BOM).
Step 5: Completing the Job Issue
- Once all materials have been allocated, the operator submits (e.g., clicks Post) to update the inventory in the ERP system (e.g. SYSPRO).
- Print labels, if needed, to ensure proper tracking. (Some organizations print labels in a special color to identify the items being issued to a Job. This is particularly helpful when it takes the production team an extended period of time to consume the materials.)
- The system will confirm that the materials have been successfully issued to the job and the inventory system has been updated in real-time. Next, the operator moves the materials to the production area or work center.
Best Practices for an Efficient Job Issue Process
- Issue materials upfront before production starts to keep inventory accurate.
- Use barcode scanning to minimize errors, speed up data entry, and validate that the correct materials are being issued.
- Verify that stock is getting pulled from the correct locations to keep inventory accurate.
- Use software to perform job issues to update inventory records for real-time visibility.
- Train warehouse operators on best practices to ensure consistency and accuracy.
Common Challenges and How to Overcome Them
- Incorrect quantity issued – Use system prompts and manual checks to ensure accuracy.
- Barcode scanning errors – Ensure barcode labels are legible and properly formatted.
- Material shortages – Conduct regular cycle counts to prevent stockouts.
Conclusion
Efficient job issue management is key to smooth warehouse and manufacturing operations. Using riteSCAN Mobile Warehouse for SYSPRO, warehouse operators can quickly and accurately issue materials to jobs, reducing errors and improving productivity. Watch the how-to video here for a step-by-step demonstration, and discover how riteSOFT solutions can optimize your warehouse workflow. Contact us today for a demo and take the first step toward smarter warehouse management.