Mistake #3: Inconsistent or No Labeling  

Proper labeling is a critical step to good inventory management and an efficient stock take. Prior to implementing riteSCAN, many of our customers struggle with labeling products consistently. Having the correct pieces of data barcoded to streamline the scanning process during the stock take is a key factor. For example, sometimes our customers prefer using supplier labels within their inventory rather than labeling their products with their own label. During the stock take process, this causes a multitude of issues later. As users are performing counts on the floor, they do not always know what pieces of data to use for what because each supplier’s label can be different with distinct pieces of data. Our customers must often decipher whether a label is the supplier’s stock code data or their own stock code data. Having consistent labels and data that is barcoded allows users to quickly know what pieces of data is required. When going from product to product, it also allows users to scan this data into the system with a single scan and on a consistent basis. Not having ALL of your items labeled and barcoded consistently leads to a lot of wasted time. 

The most crucial step you can take to achieve a more accurate inventory and stock take process is to consistently label your warehouse and inventory. If you have not barcode labeled your inventory yet, here are the steps to help you get started: 

1. Define the data that is required for your labels: The first step in the process is to determine what you want on your labels to accurately identify stock and perform inventory movements or pick orders for customers. (e.g., stock code, stock code description, lot number, quantity, etc.).  Do this right away in order to make the remaining barcoding steps more seamless.  
2. Create the label format: Next, create standard barcode label formats based on your operational needs. Think about how you want the data organized on the label; the size required; and the type of label needed. The format is typically dependent on what you are labeling such as metal, food, electronics, pallets, bins, etc. 
3. Develop a standard label process: Now that you’ve decided on your label format, the next step is to develop a standard process of how and when to label your inventory. If you have not labeled your inventory yet, there are several options to consider:  
   • Tie your relabel process with your stock take. 
   • Label existing stock items in batches.
   • Label new items as they are replenished and received into inventory.

4. Start labeling: Once you have defined a standard process for labeling inventory, define process points within your organization. Know how products are going to be labeled or relabeled in the future. Don’t forget to label locations and bins within your warehouse, especially if you are using multiple bins in SYSPRO.