Job and employee scheduling is no easy feat. It requires strong communication on the production floor, transparency between supervisors and team members, and the ability to pivot when production changes arise. And if that’s not enough, all of this must be done in a timely and efficient manner. If you are a supervisor on the production floor, time sheets, job travelers, and spreadsheets may be part of your daily routine. However, paper time sheets could be hurting your business since more mistakes and errors are likely to occur.
What if you could have one simple system to tell your team what to work on and track time? Learn more about riteTIME’s latest enhancement, visual scheduling.
riteSOFT was proud to participate in this event with other local manufacturing businesses. Due to the generosity of participants and sponsors, this golf social was a “hole-in-one” success. We are excited to say that the CMMA exceeded its goal and raised over $15,000 yesterday. Since its inception, the CMMA has raised more than $130,000 in support of workforce development and career awareness.
As golfers teed off on hole 7, they had the opportunity to learn about riteTIME—riteSOFT’s time tracking solution—and participate in a game with a chance to win a prize. This event is a wonderful way for golfers to network and learn more about local manufacturing businesses.
Thank you to the CMMA, the sponsors, and the golfers who selflessly participated—despite the 93-degree heat. A bad day of golf is better than a good day in the office. This is especially true when it’s for such a good cause!
Yesterday, the riteSOFT team participated in its 6th annual ditch cleanup through the Minnesota Department of Transportation’s Adopt a Highway program. Since 2015, we have adopted a two-mile strip of Highway 23 in Waite Park, Minnesota. To increase the fun, we competed on who could find the most unusual piece of trash. Several masks, bottles, and cigarette packs were collected; however, the most unusual item was a 1934 $5.00 Silver Certificate. Collectively, 14 riteSOFT employees picked up 62 bags of trash from the roadway ditches during a 3-hour period.
riteSOFT originally decided to participate in the Adopt a Highway program six years ago as a way to positively impact the environment. Reducing our ecological footprint in the community is important to us. Our actions not only impact us but also future generations. If we can make a difference and do our part, we hope it will inspire others to do the same.
In addition to the Adopt a Highway program, riteSOFT provides employees with one hour per month of paid volunteer time off at the non-profit organization of their choice. Some of our employees volunteer for Big Brothers Big Sisters of Central Minnesota, Friends of the Library, respite foster care, local churches, and food shelves. We are proud to say that our employees donate hundreds of volunteer hours each year.
While riteSOFT knows that the time and resources spent volunteering in the community are essential, volunteerism also benefits the company. It helps build stronger teams and enhances leadership and problem-solving skills—all of which transcend into the workplace. Team building through ditch clean up? You bet. We picked up trash and became closer as a team. We encourage others to participate in the Adopt a Highway program or other community initiatives to help keep Minnesota beautiful!
How did Hexagon Mining achieve incredible results through riteTIME?
Last week, riteSOFT hosted a webinar in partnership with Umbrella Consulting. The webinar, titled “Why Track Time, Now,” discussed the disruption created by COVID-19; why manufacturers are embracing digital time tracking; and six steps to help you select your next time tracking solution. Most importantly, the webinar highlighted why Hexagon Mining, selected riteSOFT’s riteTIME as their new time tracking solution and the results they have achieved so far.
riteTIME’s newest customer, Hexagon Mining, has 16 locations around the globe. They manufacture collision avoidance safety devices designed to prevent accidents in the mining industry. The first site implemented with riteTIME was in Tucson, AZ and other new sites will follow soon.
Hexagon Mining’s Pain Points
Hexagon started vetting time tracking systems after they became overwhelmed with the daunting amount of time they spent collecting time and production data using multiple systems. In fact, Hexagon had one full-time employee whose sole job was to compile data from complex, inefficient spreadsheets to generate reports and then input it into their ERP system. This meant their production data was always several days behind, and they had no visibility into what was happening in real time. This affected their ability to quickly analyze the status of their capacity and production output. This also meant that their job standards were frequently outdated. Not only that, but COVID-19 hit, and the production manager needed the ability to work remotely.
“One Easy-to-Use Software System”
After vetting over 50 time tracking solutions, Hexagon discovered that riteTIME was the best fit for their needs. Right after implementing, Hexagon began to instantly see time and production data in real-time using one system that was easy for their operators to use regardless of where they were working. The results? By implementing riteTIME, Hexagon was able to eliminate one full-time data entry position and allocate that employee to another higher value role!
How are you Tracking Time on Jobs?
During this live webinar, we asked attendees how they are tracking time on jobs. We received a variety of responses. The majority are either using a paper process or have a time tracking solution but are exploring a new one. How are you tracking time? Is it giving your business the best results? Could your business be getting results like Hexagon Mining? Be sure to watch the webinar recording to learn more about Hexagon’s incredible results and how you can select your next time tracking solution.
Want to take your manufacturing operation to the next level? Be more competitive? Streamline your operation? A new time tracking solution may be what you need! Keep reading to learn about the six things to consider when determining what type of time tracking solution is right for you.
Six Steps to Help You Select Your Next Time Tracking Solution
1. Evaluate your processes and identify your pain points
What issues are slowing you down or disrupting your operation? Do you lack job visibility? Are you still tracking time manually or struggling to keep track of paper time sheets? Want to improve employee performance? Now might be the time to upgrade to a more efficient time tracking solution.
2. Does your business need a diet?
After evaluating your pain points, you might discover that your business needs a “diet” due to the number of time wasters you found.
Here’s a list of common issues that can create big process inefficiencies and negatively impact your bottom line.
Duplicate entry of time clock and job punches, production data, and more.
Wasted time looking for lost time sheets or reading messy handwriting.
Outdated job standards that negatively influence job costing and your ability to compete.
A lack of job or employee visibility without walking around your operation.
Delayed reporting due to data lags.
Incomplete or incorrect information to make smarter business decisions.
Paper processes that reduce efficiency.
Taken collectively, all of the above issues can have a dramatic impact on your long-term business success. Read more about determining if your business needs a diet here.
3. Evaluate software options based on your business needs
Think about your pain points and then consider what key features are most important to you. Determine what type of information you want to track; how quickly you want to get started; and think about your budget for the software and mobile devices. You will also need to decide if you want a plug and play solution or a custom solution designed just for you. Evaluate available options against your key buying criteria and prioritize them based on what is a “must have” versus a “nice-to-have.” Use the list below to jump-start your evaluation process.
What information do you need to track as work happens (e.g., Track Labor, Jobs, production data, etc.)?
Are you required to capture time or production data for compliance requirements, specific government contracts, or pending ISO certification?
Do you need real-time visibility of Jobs and employees for improved performance monitoring on-site or off-site?
Do you want supervisor dashboards and reports that you can easily create yourself?
Is ease of use and ongoing maintenance or support important to you?
What type of devices do you want to use? Do you need mobile capabilities with device flexibility?
How quickly do you want to implement? What resources and team members will be needed to successfully implement the software within your organization to meet your timelines?
Do you need a solution that can be self-administered without an expert?
How important is real-time integration and system compatibility?
What are your budget considerations? (Think about total cost of ownership including: software, hardware, implementation, and support.)
4. Do you require a standard or custom solution?
Another key step in the evaluation process is to determine what type of system you need—a standard, ready-to-use, plug and play software solution or a custom built solution. The advantage to a standard solution is that it is more cost-effective and easier to implement and maintain. On the other hand, custom solutions can be built to your exact needs, but they take longer to implement and are more costly. Standard solutions will typically meet 80% or more of your needs and can often be configured to match your current processes. Do your research. This decision has long-term implications from a maintenance and compatibility perspective.
5. Determine what you want to track with mobile devices
Mobile devices can make time tracking a breeze on-site or off-site. Think about your operation and what you need to track as work happens. Determine what areas of your operation need to track time spent on jobs or tasks or capture production data such as scrap, good quantity, etc. Do you want to:
Use touch screen kiosks or tablets to track timeclock punches, job punches, plus work center and production data using the same devices?
Scan barcodes or badges to capture job, task, and break punches?
Track time for employees working remotely or off-site at a client location?
Screen employees for COVID-19?
Capture data for job safety audits?
Track indirect time such as training, maintenance, and Job setup?
6. Check the features against your key needs
Finally, evaluate the available options based on your most important needs and criteria. Keep in mind what is truly a need versus a want. Some features may be “nice-to-have,” but will they truly be utilized? Will the software be easy for your operators to use on the shop floor? Make sure to consider how easy it is to update the software and your mobile devices on an ongoing basis.
Another important point to consider is integration. Do you need to integrate or share data with another system to eliminate duplicate data entry? If you require integration to another system such as your payroll or ERP system, what are the costs involved? How will the data be exchanged? Is the data exchanged in real time? Additionally, how easy is it to keep your your stationary and mobile devices updated to maintain system compatibility? All of this has an impact on the total cost of ownership which includes the software, hardware, integration, implementation, training, and support costs, as well as future maintenance costs.
Before you make your final purchase decision, find out if you can try out the software before you buy it. This can be a true test of its functionality as well as evaluate the level of support provided by the software vendor.
By following the six steps above, you can pick the right solution that best fits your operation. Time tracking software can help improve efficiency, reduce waste, increase visibility, and help you keep your job standards up-to-date.
Want to sharpen your competitive edge? Contact us today to learn more about time tracking software.
riteSOFT CEO Bruce Hagberg Accepts Small Business Owner of the Year Award
Bruce Hagberg, ritesoft CEO was recently honored as the Small Business Owner of the Year by the St. Cloud Area Chamber of Commerce. View his acceptance speech below, where he speaks to the history, culture, and continued success of riteSOFT.
riteSOFT sponsored Hole 5. The golfers had an opportunity learn about riteTIME—our time tracking software—and play a fun game before getting back to the tournament. Our CEO, Bruce Hagberg, participated in the golf event. It was a great opportunity to meet members of our local community!
We at riteSOFT would like to thank the CMMA, volunteers, sponsors, and golfers for helping make the 8th annual event a great success! We are already looking forward to next year!
While 2020 has presented many challenges, our team has continued to grow and thrive. At riteSOFT, we have built a culture that places great value on work-life balance and delivering results—while having fun in the process. We are proud of the products we have created, and are eager to continue to develop smart warehouse management and time tracking solutions designed for use by manufacturers across the globe.
With every diet, you set a goal, determine the steps you’ll take to attain it, and get to work. And, with enough effort and perseverance, you may eventually hit your goal. The same is true for your business. But what is the real measure of success? Is it when you initially ‘hit the goal’? Or, is it figuring out how to maintain the goal for the long haul?
Tips for Managing Your Business Diet for the Long Haul
Use a Schedule
Times may look different in 2020, but people are still as busy as ever. When life gets chaotic, the first thing to fall off track is usually my diet. But when I schedule my workouts and plan meals, I stay on track. This works for my business too. When my team schedules time to work on specific tasks, their projects are more likely to stay on track with a lot less stress.
Block Time for MITs
Another benefit of scheduling is efficient time management. When your to-do list is a mile long, every second counts. When I schedule blocks of time for my most important tasks (MITs)—especially those that take hours to complete—I stay focused and get more done. Your team can make every second count too—even when time is limited—by using scheduling software.
Track Your Progress
Do you remember when I talked about using a food diary? While I like to consider myself accountable, maintaining a food diary quickly highlighted the flaws in my diet. Those extra calories really added up. Scheduling and tracking time are similar. You can’t see how much time is being wasted, or what processes are slowing you down, until you take the time to track what is done throughout the day. Use time tracking software with real-time dashboards and scheduling. It can give you the visibility you need to identify issues and make changes that will help you achieve results for the long haul.
Have you started a ‘business diet’ yet? Now’s the time. Start tracking time to identify ways to improve productivity now and for the long haul!
Now more than ever, we are living in a digital world where access to information is a top priority. If 2020 has taught us anything, we’ve learned that being nimble is critical to achieving long-term business success. Going paperless with a digital warehouse management solution can not only help you adapt as the market changes, but also provide real-time insights from any location and improve your bottom line.
There are four key money saving benefits to going paperless that are often overlooked in the manufacturing world.
1. Reduced Errors
Did you know that, on average, humans make one error per every 300 characters entered? These errors are more easily avoided with a paperless system. We’re all human after all; so when an error does occur, corrections can be made quickly and seamlessly as transactions occur in the warehouse. With paper, errors may not be caught until days, or even weeks later.
2. Less Wasted Time
How much time do you spend entering data manually? And afterwards, can you rely on the accuracy of those numbers at any given moment? Have you ever walked across the warehouse in search of an item, only to find that it is not where it is supposed to be? Before you know it, 30 minutes have been wasted looking for it. Going paperless, not only reduces duplicate data entry, but saves time by helping you to locate items in your warehouse with the ease of a hand-held device.
3. Lower Warehousing Costs
Good warehouse space is important, but expensive. Inaccurate inventory numbers drive the need for larger inventories and increased warehouse space to compensate. Reduce errors and maximize the space you already have by improving your processes and going digital.
4. Higher Satisfaction
Inventory inaccuracies and mispicks create frustration, reduce customer satisfaction, and negatively impact your bottom line. On average, one mispick can cost a warehouse up to $200. That number can add up quickly. Investing in an inventory system that increases accuracy and efficiency will also result in increased satisfaction for all parties involved.
Are you interested in learning more about how going paperless can benefit your warehouse? Watch the webinar below!