Thinking About Going Paperless?

Thinking About Going Paperless?

Now more than ever, we are living in a digital world where access to information is a top priority. If 2020 has taught us anything, we’ve learned that being nimble is critical to achieving long-term business success. Going paperless with a digital warehouse management solution can not only help you adapt as the market changes, but also provide real-time insights from any location and improve your bottom line.

There are four key money saving benefits to going paperless that are often overlooked in the manufacturing world.

1. Reduced Errors

Did you know that, on average, humans make one error per every 300 characters entered? These errors are more easily avoided with a paperless system. We’re all human after all; so when an error does occur, corrections can be made quickly and seamlessly as transactions occur in the warehouse. With paper, errors may not be caught until days, or even weeks later.

2. Less Wasted Time

How much time do you spend entering data manually? And afterwards, can you rely on the accuracy of those numbers at any given moment? Have you ever walked across the warehouse in search of an item, only to find that it is not where it is supposed to be? Before you know it, 30 minutes have been wasted looking for it. Going paperless, not only reduces duplicate data entry, but saves time by helping you to locate items in your warehouse with the ease of a hand-held device.

3. Lower Warehousing Costs

Good warehouse space is important, but expensive. Inaccurate inventory numbers drive the need for larger inventories and increased warehouse space to compensate. Reduce errors and maximize the space you already have by improving your processes and going digital.

4. Higher Satisfaction

Inventory inaccuracies and mispicks create frustration, reduce customer satisfaction, and negatively impact your bottom line. On average, one mispick can cost a warehouse up to $200. That number can add up quickly. Investing in an inventory system that increases accuracy and efficiency will also result in increased satisfaction for all parties involved.

Are you interested in learning more about how going paperless can benefit your warehouse? Watch the webinar below!

How to Tell if Your Business Diet is Working

How to Tell if Your Business Diet is Working

If you’ve been following along, you know that I recently started a food diary. Working from home was wreaking havoc on my diet. I realized that tracking what I consumed and how I ‘spent’ my calories was the reality check that I needed. The same can be true for your business. Tracking activities can help jump start your business diet, but how do you know if your diet is working?

Check your ‘diary’

Greater Accountability

I have reached for more than one unhealthy snack since I started my food diary. But, keeping track of what I eat keeps me focused on my priorities. The same mindset applies to your business. When you and your team write down how you spend your time, it holds you accountable and keeps you on track.

Greater Accuracy

One of the big benefits of a diary is that it gives you a more accurate reflection of your daily activities. When you track your business activities in real time—instead of relying on job or task estimates after the fact—the data is more accurate. It becomes easy to discover where your ‘wasted calories’ are coming from. Plus, you’re less likely to forget that extra ‘time snack.’ Five extra minutes might not seem like much, but it really adds up over time!

Use Your Data

A big challenge with most ‘diets’ is knowing what works. Are you seeing changes? Do the changes align with your priorities? A simple way to measure progress is to use a dashboard. It helps you see where you can improve team performance and productivity. Plus, the adjustments you make will be based on facts instead of guesswork or out-of-date job standards.

Compare Performance

When I started my food diary, I needed a little bit of extra motivation. So, I teamed up with my neighbor to track our performance together! Use your data-driven dashboards to compare team performance and generate a little friendly competition. This will drive accountability and generate performance improvements.

Stick with it. Watch your dashboard to identify opportunities for improvement and and make adjustments accordingly. You’ll be seeing results in no time.

tips and tricks to trimming up your business diet

riteSOFT is the Small Business of the Year!

riteSOFT is the Small Business of the Year!

Wow! What an honor to be recognized by the St. Cloud Area Chamber of Commerce as the 2020 Small Business of the Year. Here at riteSOFT, we take great pride in our collaborative team approach and have fun along the way. From Monday morning games during our team meetings to taking breaks to fly a kite, we value each other and we value our work.

ritesoft saint cloud minnesota chamber small business of the year

Being a small business allows us to act quickly, implement changes, and see results. We are proud of our products, riteSCAN and riteTIME, and are excited for what lies ahead in the future. Thank you again to the St. Cloud Area Chamber of Commerce for recognizing what we do.

To see the full article recognizing riteSOFT and our CEO Bruce Hagberg, you can head here.

Does your business need a diet?

Does your business need a diet?

When I got dressed last week, I learned the truth. Too many trips to the refrigerator for snacks while working from home has made me—and my cat—gain a few pounds. I knew it was time to make some changes in my daily routine. As a small business owner, this made me stop and think. How do you know when your business needs a diet and where the extra “calories” are coming from?

Start a “food” diary

These days, it is easy to eat too much. I started tracking what I eat, the amount of exercise I get, and my weight. This lets me see the overall impact of my routine. The same can be true for your business. People operate differently when they see the bigger picture and the impact of how their time is spent. Have your team start tracking time. Think of it as a food diary. It will help identify where the extra “calories” are coming from.

Skip the paper; use an App

I quickly discovered that I kept losing my food diary. It was never where I needed it, and I kept forgetting what I ate. The same is likely true for your team and paper time sheets. Skip the frustration. Use a simple time tracking App. Your team will never lose it; and better yet, time can be accurately tracked as work happens on or off-site.

Make changes and see the results

My food diary shows that I love chicken wings. I cut back and started spending more time on my bike. I’m starting to see results. Your team’s “food diary” will capture where time is spent, track productivity, and help you pinpoint problem areas to address.

ideas to have heatlhy habits for yourself and your business when working remotely
Start a "food diary." You'll be seeing results in no time.

Why a Time Tracking Solution is right for your business now

You have probably heard the term time tracking thrown around, but what is it really? When is time tracking needed? Are you hitting roadblocks or struggling to reach that next level of efficiency to compete more effectively? Time tracking software can capture time spent on jobs or project tasks in real time—both on-site and off-site. In today’s new world of increased remote work, this may be exactly what you need. Keep reading to see why a time tracking solution might be right for your business today.

Why a Time Tracking Solution is right for your business now

Keeps employees on track

Is improved efficiency one of your key performance goals for your employees who work on-site or off-site? Employees will be more inclined to remain on task when they are ‘on the clock’ tracking time for a given job or task. Often, a lack of productivity is not due to an employee slacking or taking too many breaks. Rather, it can be that they do not recognize the significance of how much time is spent on a job, or they simply do not know what needs to be done outside of their direct line of sight. Time tracking can allow your employees to take a deeper look into their actual daily output to help them excel in their roles.

You’re struggling to hit that ‘Next Level’

Are you attempting to scale your business to no avail? Often, when you feel stuck, it is a sign that something needs to change. You cannot continue to do the same thing, and expect to yield different results! Improved accuracy and increased insights could be exactly what you need to take your business to the next level.

Your pricing model is built on output

Sometimes, minor discrepancies in pricing and output won’t make or break your business. But often, especially in manufacturing, every minute counts. You need real-time data to compare against your job standards to competitively price your product. Without a clear understanding of how long production actually takes, it can be easy to fall back on outdated ‘job standards’, and result in a loss of revenue. Time tracking can help you quit the guessing game and be confident that your pricing model is right for your business.

Gain instant insight to job status

While it is important to check in on jobs and monitor their status, this often means taking a walk through the shop floor or driving to a job site. With time tracking, you can see the status of any number of jobs from your handheld device or computer. You can compare and monitor progress, determine top performers, and more without needing to physically monitor your employees.

Want to uncover the roadblocks that are holding your business back? Increase visibility and drive efficiency with simple time tracking software. You can click here to begin a 14 day free trial of riteTIME to see if time tracking is right for your business.

Tips to Help Your Staff Work Remotely

During this time of social distancing due to the COVID-19 pandemic, people still need human interaction. Thanks to technology, it is easier than ever to stay connected — even when we can’t be together in person. As a software company, the riteSOFT team routinely works remotely while serving our global customer base. While we may be working from home, we still have practices in place to keep us connected and encourage collaboration. Keep reading for some tips and tricks to help your staff work remotely.

Tips to Help Your Staff Work Remotely

Provide the right communication tools

Today’s communication tools can make remote work easier than ever before. Utilize products like Microsoft Teams and Zoom video conferencing to communicate effectively to enable chat communication, phone calls, and video meetings. Many of these services are available for free right now to support remote workers. Start using remote technology if you are not already doing so! Efficient, secure file sharing is also important. Consider setting up a SharePoint site for your team.

Touch base with your staff regularly

With remote work, it can be easy to become disconnected. Morning chats in the break room and catching up on each other’s weekends becomes more challenging. Check in daily. Do more than a quick e-mail. Take the time to schedule a phone call, video session, or team conference call to stay connected.

Encourage a Routine

One of the first mistakes many people make when working remotely is to give up their morning getting-ready for work routine. Encourage your employees to maintain their previous routine! Get dressed. Put on real clothing. Change out of those pajamas! And, set guidelines. Create a regular work area to eliminate distractions. Try to encourage your team to work within their regularly scheduled hours. Stick to start and end times. This helps maintain a sense of normalcy and consistency during uncertain times.

Set Clear Goals

When working remotely, trust is key. Knowing that your employees are getting their work done is much easier to do when you set clear goals. By setting specific short-term tasks to achieve goals, you can know your team is moving forward, even if they aren’t on site. Use your touch base meetings to see what has been accomplished, what needs to be done, and to ensure that weekly tasks are being completed.

Utilize Time Tracking Tools

Even when working from home, you can help keep your employees on track and accurately gauge how much work is being done. Consider utilizing a time tracking tool to ensure productivity and motivation stay high!

Has your team tried working remotely? With a little work and consistency, remote work can be just as successful with amazing results.

4 Reasons Why Paper Timesheets are Hurting Your Business

If you have hourly employees, then time sheets are a part of your daily routine. In manufacturing, time tracking is more than just when an employee begins and ends their day, however. Sticking to your paper time cards may seem like the most cost effective method, but keep reading to see why paper time sheets might actually be hurting your business.

4 Reasons Why Paper Timesheets are Hurting Your Business

1. Inaccurate Data

You have likely seen it before. Employees track time throughout the week on specific jobs and tasks. But if you watch closely, you will likely find them entering an average ‘guess’ at the actual amount of time spent on a specific task or writing down approximate start and stop times.

2. Lack of Up-To-Date Information

Do you struggle with maintaining accurate data, managing inventory, and quickly knowing the actual cost of completing a job or task? A lack of up-to-date job costing information is likely to blame—and your paper time sheets might be, too. Without precise labor and production data, you can’t assess the true time and cost to complete a job. This impacts your ability to competitively price your products, which can result in large profit losses over time.

3. More Mistakes and Errors

If you deal with paper timesheets, then you also deal with mistakes, difficult handwriting, and employees forgetting to turn them in. Correcting mistakes and tracking down lost timesheets costs you money and prevents you from working on more important tasks. Maybe it’s time to automate your time tracking. Digital time sheets allow for quick corrections, supervisor overrides, fast approvals and more.

4. Time Spent on Payroll

Digital time sheets help you better track time and monitor employee hours, and they also save you payroll time. Imagine the time that could be saved by eliminating the need to read messy time sheets, manually enter the data, and then submit the data to payroll.

Is your business still using paper timesheets? What could you gain by reducing errors and gaining more accurate time monitoring capability?

Gain Visibility Into Your Business with riteTIME

The Benefits of Using a Time Tracking Solution On Your Shop Floor

Bruce Hagberg, CEO

Have you ever felt like you don’t know what’s really happening on your shop floor? As your business grows and margins become tighter, it can be easy to feel like you don’t have a grasp on what it takes to optimize your shop floor processes. You need to take that next step to grow, but you just aren’t sure what’s holding you back? This is where time tracking can make all the difference.

Utilizing a shop floor data and time tracking solution can allow you to gain valuable insights into your business. Unemployment rates are reaching historic lows across many markets. This means new workers are scarce, and it is more important than ever to utilize your current workforce and ensure you are making every resource count. Maximizing efficiency and effectiveness is the goal, and riteTIME is a tool that can provide just that.

Monitor performance at a glance to see where the issues are before they become big problems

When was the last time you had to walk the shop floor, or when you had an idea of where productivity was at through real time project data? Wouldn’t it be great to have access to that information? Visibility is everything. Think of popular transportation services. They allow you to track where your driver is in REAL time. This means you know how far they are from your current location, when to expect them, and any hiccups that may occur along the way. This is how riteTIME works. Without leaving your desk to conduct a walkthrough, you can gain visibility without wasting time. As you work to scale your business and maximize efficiency, these insights are crucial to understanding your workplace.

Stay ahead of the curve and help scale your business with the utilization of riteTIME. Contact us today to learn more!